Use Neutral and Objective Language — Use Neutral and Objective Language

When documenting personal situations, avoid sensational language and stick strictly to verifiable facts. The Privacy Act of 1974 outlines a similar standard of restraint, requiring federal agencies to maintain only such information about an individual that is relevant and necessary to accomplish their purpose.

Keeping your descriptions neutral and limited to verified facts prevents the creation of speculative narratives. This disciplined approach ensures that your records remain professional, objective, and accurate.